• Data Controller

The data controller responsible for data processing on this website is:

Beyond Events by HM
info@beyondeventsbyhm.com
www.beyondeventsbyhm.com

• Collection and Processing of Personal Data

As part of our activities as an event management and event marketing agency, we collect personal data to offer our services and ensure an optimal user experience. We process the following personal data:

• Contact information (e.g., name, email address, phone number) provided through inquiries, bookings, or event registrations.
• Usage data (e.g., IP address, browser type, access times) that is automatically collected when using our website (see Cookies).
• Payment data if you make payments for our services.
• Purposes of Data Processing

We process your personal data for the following purposes:

• To handle inquiries, reservations, and bookings.
• To carry out events and event marketing activities.
• To communicate with you (e.g., event confirmations, event information).
• To analyze and optimize our website and services.
• Legal Basis for Processing

The processing of your personal data is based on the following legal grounds:

• Consent: When you voluntarily provide us with data (e.g., when registering for an event or subscribing to a newsletter).
• Contract performance: To fulfill contracts we enter into with you or to perform pre-contractual measures.
• Legitimate interests: To improve our website and services, provided your rights and freedoms do not outweigh these interests.

• Cookies

Our website uses cookies to provide you with an enhanced user experience. Cookies are small text files stored on your device containing specific information. We use cookies for the following purposes:

• Strictly necessary cookies to ensure the functionality of our website.
• Analytics cookies (e.g., Google Analytics) to analyze and improve the use of our website.
• Marketing cookies for personalized advertising and marketing purposes.

You can manage the use of cookies in your browser settings. For more information about the cookies we use, please refer to our Cookie Policy.

• Disclosure of Data to Third Parties

We will only disclose your personal data to third parties if this is necessary to fulfill the contract or if you have given your explicit consent. Recipients of your data may include:

• Service providers (e.g., hosting providers, payment service providers) within the scope of contract processing.
• Event partners or suppliers, if necessary for the execution of an event (e.g., caterers, technical service providers).
• Data Retention Period

We store your personal data only for as long as necessary to fulfill the purposes for which it was collected. After that, it will be deleted unless there is a legal retention obligation (e.g., tax-related storage obligations).

• Your Rights

You have the right to request information about the personal data we hold about you at any time. Additionally, you can exercise the following rights:

• Right to rectification: If your data is incorrect or incomplete, you may request a correction.
• Right to erasure: You can request the deletion of your data if there are no legal retention obligations.
• Right to restriction of processing: You can request the restriction of processing your data under certain conditions.
• Right to object: You can object to the processing of your data if it is based on legitimate interests.
• Right to data portability: You can request that your personal data be provided to you in a structured, commonly used, and machine-readable format.

To exercise these rights, you can contact us at any time at info@beyondeventsbyhm.com.

• Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or destruction.

•  Changes to the Privacy Policy

We reserve the right to change this privacy policy at any time to comply with new legal requirements or to reflect changes in our services. The most current version can be found on this page.